Accounts Menu --> Voucher Entry Menu Item:  

This menu item contains two sub menus the Add New and Modify. These sub menu item will lead you to Add/Modify vouchers Module where you can Add/ remove/Alter your entries.

This menu item contains two sub menus the Add New and Modify. These sub menu item will lead you to Add/Modify vouchers Module where you can Add/ remove/Alter your entries.

This is our Voucher Entry Module. Here you can enter any number of financial vouchers. To do so you have to first choose a Book from the Combo List (Highlighted with Red Border). In this module you don’t have to follow the dual enter method. You just enter single entry for single transaction and Invest will automatically create the reverse entry against the book you have selected.

You can activate the list by clicking on it and then to select a book either you scroll the list using the mouse or just type the first few letters from the name of the book or list will be sorted according to the typed letters….

After selecting the book you have to add a new entry and this will be done by clicking the “Add New Vch” button or by pressing Alt+N on your keyboard and if you are using a TouchScreen then simply Touch this button and this will add a new blank entry in the grid view.

Click this button to add new entries or press Alt+N on your keyboard.

You can add multiple entries in a single voucher. But voucher No. and detailed narration (description) will be the same for each entry whilst you can enter different short-description for each entry .

In the Voucher details section you can see the Voucher No. is generated automatically. Do not change this no. because it may cause some internal problems. You can change the date while Invest always uses the current system date you have already learn how to change the date.

This is a place where you may create your entries. This is very simple. There are four columns in Grid View.

1. Particulars-Here you can select a party with whom you have made the transaction. When you click any where in this column Invest will display a combo list filled with all the parties you may have and you just select one of them in the same way you have selected the Book from the combo box list above .

2) Short Description – in this columns you can write a short narration describing the transaction e.g. You can mention Cheque /DD no or you can write the method of payment or whatever you desire, you cam omit if you want.

3) & 4) Payment /Receipt – You have to enter the amount paid or received. You can always enter amount only one of these column either you have paid the amount or you have received so enter the value according to the nature of accounting.

You may enter any number of transactions in a single voucher but the voucher no and description will be the same so it is recommended that you always enter same kind of entries in a single voucher and the different kind of entries you in different vouchers. After entering all the entries you always click the “Save” button to save your voucher, you can choose “Ignore” button if you wish not to save the voucher. You may also desire to print the voucher along with saving it click the “Print And Save Button” to do so and if you want to delete an entry from the voucher before saving it then click the “Delete” button after selecting the entry in the grid view( this action cannot be undone so be care full)

You can see the total amount credited, debited and the difference amount in the this information panel

Then click on “Save” Button for save data record

Click “Exit” to close the window.

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